SharePoint Archiving for Professionals
Storage in your SharePoint Portal is becoming a challenge. It’s overflowing with documents, folders, photos, and videos which slow your portal’s performance. More time in an already crunched workday needs to be dedicated to backing up all those documents. Requests from co-workers asking to find and retrieve files just add to the problems, not to mention the difficulties of hardware failures.
Professional Archive Manager for SharePoint Reduces Files to 1KB
With its HSM (hierarchical storage management), Professional Archive Manager for SharePoint directs all files to a central storage media. It removes duplicates, stores the original file onto a cheaper storage unit, and leaves behind an HTML link. The HTML link is only 1KB. Professional Archive Manager for SharePoint typically cuts the bloated portal size by up to 80%.
Shorter SharePoint Archiving Back-up Time
Professional Archive Manager for SharePoint removes duplicate files by using HSM, leaving you with less to back up. You can also use Professional Archive Manager for SharePoint to define archiving processes, automating the work. When needed, authorised users can select documents from within the MOSS interface and archive them directly.
Disaster Recovery in Minutes, Not Hours or Days
Professional Archive Manager for SharePoint archives your original documents onto cheaper media storage. No matter what happens with your SharePoint Portal, your documents are always accessible. With Professional Archive Manager for SharePoint, a few clicks restores the original documents. Company time is saved as the end user has as little downtime as possible.
Archiving Methods
Professional Archive Manager for SharePoint Archiving improves MOSS performance by significantly reducing archived file size. Archived documents are replaced by a link in the MOSS Portal which point to the stored file. This link (HTML shortcut) is held in a database (ORACLE or MS SQL server) and refers to the actual archived documents in the storage media. The file itself is directed to a storage media via the integrated HSM (hierarchical storage management). Documents that have been saved several times are centrally archived and duplicates are eliminated. End users are still able to access and edit the document as usual. When a shared document is opened, edited and archived again, Professional Archive Manager for SharePoint archiving recognizes the edits and stores a new version of the document. All versions of an edited document can be accessed within the SharePoint application by authorised users.
Possible SharePoint Archiving Methods:
- Archive files older than n-time
- Compress files larger than n-KB
- Archive immediately when a file is saved
- View maximum versions of a file
- Archive by file type
- Archive when shortcut is created in MOSS portal
Global SharePoint Archive
Efficiently archiving SharePoint documents is especially a concern if you have multiple servers in multiple locations around the world. Professional Archive Manager for SharePoint Archiving specifically addresses the needs that arise from such situations. A unique location ID attached to each document allows the central Professional Archive Manager for SharePoint to locate documents in separate domains. Archival and retrieval processes are configured due to individual corporate performance and security requirements. The central archive allows data to remain compliant for the organisation as well as enabling faster retrieval for the individual local environments in the short term.
Benefits include:
- Enhanced operations between sites
- Improved business continuity
- Accurate SharePoint archiving
Compliance Management
Increased regulations to inspect corporate documents are becoming more common. E-discovery is no longer a concept, it‘s an important part of business. Everything your company creates, formats, edits, forwards, and saves are all considered fair game of e-discovery. It‘s in your best interest to take preemptive action. To help ease you into compliance, Professional Archive Manager for SharePoint Archiving delivers the features you need. If a document is updated or edited, Professional Archive Manager for SharePoint recognises this and automatically creates a new version of the document to ensure any discrepancies are recorded. Traceability of business records is essential. Files archived from the Professional Archive Manager for SharePoint application are protected from unauthorised manipulation. The deletion of files is only possible by the authorised system administrator. Professional Archive Manager for SharePoint Archiving is a complete solution for your needs. It ensures that you can delivers what is requested with confidence.
Lifecycle Management
A company’s most valuable asset is it's data store. Managing the flow of data is work enough, but with stringent government regulations, data retention policies have changed. More information needs to be stored and due to budgets demands, storage costs are becoming too expensive.Professional Archive Manager for SharePoint HSM (hierarchical storage management) is designed to address these issues by intelligently processing data. The frequency of edited or viewed documents will affect the information lifecycle management strategy appointed by Professional Archive Manager for SharePoint to files and documents. Once a document outlives it's everyday usage, it is moved to inexpensive nearline or off-line media. Professional Archive Manager for SharePoint information lifecycle management shifts files onto different media, copies documents in different formats, and deletes them after set retention times. Integrated e-discovery compliance ensures a document is safeguarded and cannot be permanently removed from the archive until the retention time has ended.
Disaster Management
Recovering an accidentally deleted document is a common SharePoint disaster recovery request. Another scenario is a hardware failure. SharePoint disaster recovery is a time consuming process for every administrator. Get rid of the frustration with Professional Archive Manager for SharePoint archiving solution. Professional Archive Manager for SharePoint archives your original documents onto cheaper media storage. With Professional Archive Manager for SharePoint Archiving, a few clicks restores the original document. Company time is saved as the end user has as little downtime as possible. If an individual document needs to be found, locating it can be time consuming. Professional Archive Manager for SharePoint archiving automatically locates any file for you and pulls the document from the archive. Whether it’s a document, folder, or restoration job, SharePoint disaster recovery just got easier.
User Transparency
Installing and using Professional Archive Manager for SharePoint archiving solution does not disrupt SharePoint operability or the end user. Archived documents in the application are still available in the same way as before.; no training for the end user is needed. In addition, the context menu of a document allows the end user and the archived item to have the following interaction:
- Archive the current document
- Create html shortcut link after the document is achieved
- Retrieve current document from the archive